Student Volunteer Application

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VECCS will provide Complimentary General Registration for those students who work at least two half-day blocks (a block is an entire morning or an entire afternoon – approximately 8 hours) as Room Monitors, Assistant Moderators, Registration/Info Booth Support, or assist with the 5K Fun Run.  Once our office registers you for IVECCS, you will be able to add workshops, labs, order proceedings, register companions, and sign-up for 5K run at your cost.  All volunteers will be invited to a reception for students, residents, interns and SVECCS Advisors at IVECCS (date/time TBA).

We can utilize approximately 50 students, and selection is on a first come, first served basis.  Priority for selection will be as follows:

  • Member of VECCS and SVECCS
  • Member of SVECCS only
  • Non-member of either, but volunteering



Assistant Moderators: For Core Lectures, assist the Moderator who has the responsibility for running the program in that room. Student volunteers will check badges of registrants to verify he/she is eligible to enter, assist with the lights, the sound, room temperature, the need for more chairs, etc. Students will assist the Moderator (i.e. while Moderator introduces the speaker, the student adjust the lights and monitors the entry of attendees.)

Room Monitors: For Limited Enrollment Sessions (LES’s) monitor entrance into the courses (Onsite Dry Labs, Workshops, and Discussion Sessions), take tickets for these additional fee courses; assist the instructor(s) if necessary with set-up, other miscellaneous tasks. Be at the session 30 minutes prior to start and remain 30 minutes after it begins. You are welcome and encouraged to stay the entire session … It is a paid session that you will be able to “sit in on” for free as a Student Volunteer.

Registration Support/Info Booth: Performing miscellaneous support duties as needed as assigned by Registration Manager.

5K Fun Run: Student volunteers will assist the 5K coordinator as needed, possibly handling 5K registration pickup or help with duties during the 5K run.

We will attempt to utilize students from every school from which SVECCS students apply.  Students must complete the IVECCS Volunteer Application form below.  Assignments will be made in the order in which the request is received.  Once we receive the list of students who would like to work, we will develop a schedule and send to each volunteer selected. Orientation meetings will be held at IVECCS to outline your duties and assignments.  Remember, to get the free registration, you must work at least two half-day blocks.  Should you not complete the agreed upon work schedule, you will be billed for Student Onsite Registration fees.  Please contact our office at 210-698-5575 ([email protected]) if you have a question or need assistance.  Thank you for volunteering!