Student Volunteer Application

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VECCS will provide Complimentary General Registration for those Veterinary students who volunteer at least two half-day blocks as Assistant Moderators, Room Monitors, IVECCS Office Support, Registration Support, 5K Support.  Once the VECCS registers you for IVECCS, students will be able to add workshops, labs, order proceedings, register companions, and sign-up for 5K run at your cost.  (a block is an entire morning or an entire afternoon – approximately 8 hours)  All volunteers will be invited to a reception for students, residents, interns and SVECCS Advisors at IVECCS on Sunday, September 8 from 7:00 to 8:30 pm.

VECCS will utilize approximately 50 students, and selection is on a first come, first served basis.  Priority for selection will be as follows:

  • Member of VECCS and SVECCS
  • Member of SVECCS only
  • Non-member of either, but volunteering



Assistant Moderators: For Core Lectures, assist the Moderator who has the responsibility for running the program in that room. Student volunteers will check badges of registrants to verify they are eligible to enter, assist with the lights, the sound, room temperature, the need for more chairs, etc. Students will assist the Moderator (i.e. while Moderator introduces the speaker, the student adjust the lights and monitors the entry of attendees.)

Room Monitors: For Limited Enrollment Sessions (LES’s) monitor entrance into the courses (Onsite Dry Labs, Workshops, and Discussion Sessions), scan badges, as there is a fee for these courses; assist the instructor(s) if necessary with set-up, other miscellaneous tasks. Be at the session 30 minutes prior to start and remain for the entire session … so enjoy being able to “sit in on” this session for free as a Student Volunteer.

IVECCS Office Support: Performing miscellaneous support as needed by the IVECCS Office Team.

Registration Support: Performing miscellaneous support duties as needed as assigned by Registration Coordinator.

5K Fun Run: Student volunteers will assist the 5K coordinator as needed, possibly handling 5K registration pickup or help with duties during the 5K run.

We will attempt to utilize students from every school from which SVECCS students apply.  Students must complete the IVECCS Volunteer Application form below.  Assignments will be made in the order in which the request is received.  Once we receive the list of students who would like to work, we will develop a schedule and send to each volunteer selected. Orientation meetings will be held at IVECCS to outline the duties and assignments.  Remember, to get the free registration, you must work at least two half-day blocks.  Should you not complete the agreed upon work schedule, you will be billed for Student Onsite Registration fees.  Please contact our office at 210-698-5575 ([email protected]) if you have a question or need assistance.  Thank you for volunteering!

Each school represented, that has an active SVECCS program, will be presented a stipend check to apply to their school SVECCS program.  If two or more students attend, a $500 stipend will be awarded.  If one student attends, a $300 stipend will be awarded.

The school that has the most students will receive an additional $500 stipend check to support that school’s local SVECCS program.